Housing society notice formats, ready to copy

[Society name] [Registration no.], [Address] Date: [Date] NOTICE OF THE ANNUAL GENERAL MEETING Notice is hereby given that the Annual General Meeting of the members of [Society name] will be held on [Day, date] at [Time] at [Venue] to transact the following business: 1. To read and confirm the minutes of the previous general body meeting held on [Date]. 2. To receive and adopt the audited accounts and the auditor's report for the year [2025-26]. 3. To approve the budget and the maintenance charges for the year [2026-27]. 4. To appoint the statutory auditor for the year [2026-27] and fix the fees. 5. To consider [any other specific item]. 6. Any other matter with the permission of the chair. The audited accounts are attached and available at the society office for inspection. If there is no quorum at the scheduled time, the meeting will be adjourned for half an hour and held at the same place, and the business will be transacted irrespective of quorum, as per the bye-laws. Members are requested to attend in person. By order of the Managing Committee [Name] Hon. Secretary, [Society name]

[Society name] [Registration no.], [Address] Date: [Date] NOTICE OF SPECIAL GENERAL MEETING A Special General Meeting of the members of [Society name] will be held on [Day, date] at [Time] at [Venue] to consider and decide on the following: 1. [Subject, for example: Structural repairs of the building as per the structural audit report dated (date), and the estimate of ₹(amount).] 2. [Subject, for example: Collection of a one-time special contribution of ₹(amount) per flat for the above work.] The relevant documents are available at the society office from [Date] for members to read. Members are requested to attend in person. By order of the Managing Committee [Name] Hon. Secretary, [Society name]

[Society name] Date: [Date] NOTICE: REVISED MAINTENANCE CHARGES FROM [MONTH YEAR] Dear Members, As approved by the general body in the meeting held on [Date], the monthly maintenance charges will be revised from [Month Year] as follows: Service charges: ₹[Old] to ₹[New] per flat Repair fund: ₹[Old] to ₹[New] Sinking fund: ₹[Old] to ₹[New] Total for a [2 BHK / 1,000 sq ft] flat: ₹[Old] to ₹[New] The increase is mainly due to [higher security and housekeeping costs, electricity tariff, lift AMC]. The revised amount will appear on the bill for [Month Year]. For any questions, please contact the treasurer at [Phone]. Managing Committee, [Society name]

[Society name] Date: [Date] NOTICE: PAY MAINTENANCE BY UPI Dear Members, From [Month Year], you can pay maintenance by UPI directly into the society's bank account. UPI ID: [society@bank] Account name: [Society name] Please write your flat number in the payment note, for example "B-304 [Month]". You will receive a receipt on WhatsApp after the payment is matched. Cash and cheque payments will still be accepted at the society office on [Days and time]. Please do not pay maintenance to any personal UPI ID. Thank you, [Name], Treasurer, [Society name]

NOTICE: WATER SUPPLY SHUTDOWN Dear Residents, Water supply to [all wings / Wing (name)] will be shut on [Day, date] from [Time] to [Time] for [cleaning of the overhead tank / pipeline repair]. Please store enough water in advance. We regret the inconvenience. Managing Committee, [Society name]

NOTICE: LIFT UNDER MAINTENANCE Dear Residents, The lift in [Wing (name)] will not be available on [Day, date] from [Time] to [Time] for [scheduled maintenance / repairs] by [AMC company]. Senior citizens and residents who need help may call [Name] at [Phone]. Thank you for your cooperation. Managing Committee, [Society name]

सूचना सभी निवासियों को सूचित किया जाता है कि [दिनांक] को [समय] से [समय] तक [टंकी की सफाई / पाइपलाइन मरम्मत] के कारण पानी की आपूर्ति बंद रहेगी। कृपया पहले से पर्याप्त पानी भर कर रखें। असुविधा के लिए खेद है। प्रबंध समिति, [सोसायटी का नाम]